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Privacy Policy

Last Updated: July 29, 2026

Adoration Scheduler respects the privacy of parishes, Adoration coordinators, adorers, and visitors to our website. This Privacy Policy explains how personal information may be collected, used, stored, and shared through the Adoration Scheduler software and the AdorationScheduler.com website.

1. Who We Are

Adoration Scheduler is a WordPress-based software system designed to help parishes and other Catholic organizations manage Eucharistic Adoration schedules, recurring commitments, substitute requests, chapel coverage, and related communications.

For questions about this Privacy Policy, contact:

Adoration Scheduler
Email: [privacy or support email address]
Website: AdorationScheduler.com

2. Scope of This Policy

This Privacy Policy applies to websites and services directly operated by Adoration Scheduler, including:

  • AdorationScheduler.com, which provides information, documentation, demonstrations, and support relating to the software

  • demo.adorationscheduler.com, which provides a demonstration of the Adoration Scheduler software

  • Contact forms, support requests, emails, and other communications submitted directly to Adoration Scheduler

This policy also explains the general types of information that the Adoration Scheduler WordPress plugin is capable of processing.

Most live installations of Adoration Scheduler are independently hosted and operated by a parish, diocese, or other Catholic organization. When an organization operates its own installation, that organization controls the information collected through its website and is responsible for its own privacy practices and privacy notice.

Adoration Scheduler does not automatically receive or maintain a central copy of information entered into independently hosted parish installations.

Information Entered on the Demonstration Website

The Adoration Scheduler demonstration website is intended to allow visitors to explore the features and operation of the software.

Visitors should not enter real, confidential, sensitive, or private information into the demonstration website. Names, email addresses, telephone numbers, commitments, substitute requests, and other information entered into the demonstration may be visible to administrators of the demonstration site.

Information entered into the demonstration may be periodically changed, anonymized, reset, or deleted. The demonstration website should not be used to maintain an actual parish Adoration schedule or as a permanent storage location for personal information.

If an email address is required to demonstrate passwordless access or another feature, it will be used only to provide the requested demonstration functionality and for related security or troubleshooting purposes.

3. Information Collected Through the Software

Depending on how a parish configures and uses Adoration Scheduler, the software may process information such as:

  • Name

  • Email address

  • Telephone number

  • Preferred method of contact

  • Parish or organization affiliation

  • Chapel or Adoration location

  • Regular weekly commitments

  • One-time coverage signups

  • Substitute requests

  • Upcoming and past scheduling information

  • Notes or communications related to an Adoration commitment

  • Secure access or authentication information

This information is generally stored within the WordPress website and database controlled by the parish or organization using the software.

The exact information collected may vary according to the settings and practices of each organization.

4. Information Collected by AdorationScheduler.com

When someone visits AdorationScheduler.com, we or our service providers may automatically receive limited technical information, including:

  • Internet Protocol address

  • Browser type

  • Device type

  • Operating system

  • Referring website

  • Pages visited

  • Approximate geographic region

  • Date, time, and duration of a visit

  • Cookie or similar technology identifiers

We may also collect information that a visitor voluntarily provides through a contact form, support request, demonstration, email, or other communication.

5. How Information Is Used

Personal information may be used to:

  • Create and maintain Adoration schedules

  • Record recurring and one-time commitments

  • Show adorers their upcoming Holy Hours

  • Process substitute requests

  • Notify adorers and coordinators about scheduling matters

  • Provide secure passwordless access to an adorer’s schedule

  • Help coordinators monitor chapel coverage

  • Respond to questions and support requests

  • Operate, maintain, protect, and improve the software

  • Diagnose technical problems

  • Understand how the website and software are used

  • Prevent fraud, misuse, unauthorized access, or security incidents

  • Comply with applicable legal obligations

Information collected for Adoration scheduling should not be used for unrelated commercial advertising without appropriate notice and permission.

6. Passwordless Access and Email Communications

Adoration Scheduler may allow parishioners to access their information through secure links sent by email instead of requiring a traditional WordPress username and password.

These links should be treated as confidential. Anyone with access to the recipient’s email account may potentially be able to use the link.

Scheduling and access emails may be delivered through the parish website’s hosting provider, WordPress mail configuration, or a third-party email delivery service selected by the parish. The privacy practices of those providers may also apply.

7. Cookies and Analytics

AdorationScheduler.com may use cookies and similar technologies to:

  • Keep the website functioning properly

  • Remember visitor preferences

  • Protect forms and website security

  • Measure website traffic

  • Understand which pages and features are used

  • Improve website performance and usability

We may use [name of analytics provider, such as Google Analytics, Independent Analytics, Matomo, or Plausible] for website analytics.

Analytics services may receive technical information such as an IP address, device information, browser information, and pages visited. The exact information collected depends on the analytics service and its configuration.

Visitors may be able to limit cookies through their browser settings or through a cookie preference tool provided on the website. Disabling certain cookies may affect website functionality.

Where legally required, nonessential analytics cookies will not be placed until the visitor has made an appropriate cookie choice.

8. How Information Is Shared

Personal information may be shared with:

  • Authorized parish staff and Adoration coordinators

  • Website hosting providers

  • Email delivery providers

  • Analytics providers

  • Security, backup, and technical-support providers

  • Contractors assisting with the operation or development of the software

  • Government authorities when disclosure is legally required

We do not sell or rent personal information.

We do not share parishioner scheduling information for third-party targeted advertising.

Service providers should receive only the information reasonably necessary to perform their services and are expected to protect the information entrusted to them.

9. Access by Adoration Scheduler Support

Because most installations are independently hosted, Adoration Scheduler does not ordinarily access parishioner information stored on a parish website.

A parish may voluntarily provide temporary access, screenshots, database records, error logs, or other information when requesting technical assistance. Any information received for support purposes will be used to investigate and resolve the request.

Parishes should avoid sharing more personal information than is necessary when requesting support.

10. Data Retention

Information stored within a parish installation is retained according to the parish’s settings, policies, pastoral needs, and legal obligations.

Adoration Scheduler may retain direct support communications, demonstration submissions, and related records for as long as reasonably necessary to:

  • Provide support

  • Maintain service history

  • Resolve disputes

  • Improve the software

  • Protect system security

  • Meet legal or administrative obligations

Website analytics information is retained for [insert retention period].

Information that is no longer reasonably necessary may be deleted, anonymized, or aggregated.

11. Data Security

Reasonable administrative, technical, and organizational safeguards are used to protect information under our control.

However, no website, database, email system, or internet transmission can be guaranteed to be completely secure. Parishes using Adoration Scheduler are responsible for maintaining appropriate WordPress security, software updates, user permissions, backups, hosting protections, and access controls.

12. Individual Privacy Choices and Requests

Depending on applicable law and the circumstances, individuals may have the right to request:

  • Access to personal information

  • Correction of inaccurate information

  • Deletion of certain information

  • A copy of information in a portable format

  • Restriction of certain processing

  • Withdrawal of consent

  • Objection to certain uses of information

Requests concerning information stored by a parish should be sent directly to that parish or organization.

Requests concerning information controlled by Adoration Scheduler may be sent to [privacy or support email address].

We may need to verify the requester’s identity before responding. Certain information may be retained when required for security, legal, administrative, or recordkeeping purposes.

13. Children’s Privacy

Adoration Scheduler is intended for use by parishes, coordinators, adult adorers, and other authorized participants. It is not designed as an online service directed primarily to children under 13.

Parishes that use the software to collect information about minors are responsible for obtaining any necessary parental permission and complying with applicable child-privacy requirements.

Please contact us if you believe information from a child has been submitted directly to Adoration Scheduler without appropriate authorization.

14. Third-Party Websites and Services

The website or software may contain links to parish websites, hosting services, documentation, email providers, or other third-party services.

Adoration Scheduler does not control the privacy practices of independent third parties. Visitors should review the privacy policies of those services before providing personal information.

15. International Visitors

AdorationScheduler.com is operated from the United States.

Visitors accessing the website from another country should understand that information may be processed or stored in the United States or in another location used by our service providers.

Where applicable law provides additional privacy rights, requests may be submitted using the contact information in this policy.

16. Changes to This Privacy Policy

This Privacy Policy may be updated as the software, website, legal requirements, or data practices change.

The revised policy will be posted on this page with a new “Last Updated” date. Material changes may also be communicated through the website or another appropriate method.

17. Contact Us

Questions or requests concerning this Privacy Policy may be directed to:

Adoration Scheduler
Email: [privacy or support email address]
Website: AdorationScheduler.com